I don’t know how many times have I changed my preferred task manger app. For many many years it was Google Tasks. Why? It’s very quick, simple, and free. Though Google hasn’t discontinued Google Tasks I would say it’s obsolete.
It may be the preferred task manager of Matt Cutts but I’m pretty sure that Google Tasks will be among Google’s Spring cleaning list someday. Because they haven’t updated it for several years, there’s no mobile app, and they haven’t even updated its favicon (it’s ugly now).
Recently I switched to the award winning to do list app Any.do. It’s a good alternative to Google Tasks but I had to switch back to Google Tasks as it lacked a web version and I experienced few syncing issues.
Then I continued my quest for that perfect task manager app and finally landed on Todoist’s iTunes page.
I select my mobile apps based on some criteria like – name, icon, design, and the usability. So even before trying an app some of them get filtered out.
I don’t like apps with generic names as I prefer something unique. And when it comes to the icon it must be professional and something classy. Finally, it must offer a good user experience.
Todoist: It’s The Best Task Manager App You’ll Ever Need
If you love Google Tasks (or even Any.do) you’re going to love Todoist. From all the task manager apps that I have tried in the past several years I can say that Todoist is the ultimate to-do list app out there.
Todoist supports HTML5 and you can access your to-do lists offline. You can assign priorities to each task and you can organize your to-do lists as projects (equivalent to folders).
You can even track your productivity based on your usage. Todoist monitors your task management activities and shows your productivity trends so that you can challenge yourself and increase the productivity.
Now the best thing about Todoist is its cross-platform support. It syncs your tasks on almost all your devices – Windows, Mac, iOS, Android.
Download the Todoist plugin for Outlook, Google Chrome, Firefox, or Thunderbird and you can turn an e-mail message into a task.
It’s The Best Google Tasks Alternative
When you try Todoist’s web app, the first thing you would notice is the speed and usability. If you tried Google Tasks then you know that it’s simple and loads almost instantly. It’s the same for Todoist.
At first I thought Todoist an iOS only app but was surprised to see its support for other platforms. It’s obviously the first thing that you will notice on their website.
Todoist has an app for Windows, Mac, iPhone, iPad, Android Phone, and Android Tablet. Also, it’s got browser extensions for Google Chrome & Mozilla Firefox and add-ons for Microsoft Outlook and Mozilla Thunderbird.
Supports Formatting & Human Dates
You can use their short codes or the [Ctrl + B]/[Ctrl + I] keys to add bold and italic texts. Again, you can also add hyperlinks with anchors using a simple short code.
Another interesting feature of the app is its support for human dates. You can enter dates using words instead of numbers.
Go to Todoist > Help & Reference > Inserting dates and times for usage reference.
Create Sub-tasks, Sub-projects & Set Priorities
With Todoist you can create unlimited tasks and it supports sub-tasks and sub-projects so that you can organize your lists in an organized way.
You can set priorities (up to 4 levels) for each task and can assign colors to each project.
Todoist supports HTML5 and it allows offline for its web app. If you’re offline then it warns you and will enter into an offline mode. You can still access all your tasks and are able to add new tasks and they will be synced later when you’re online.
You can boost your productivity with Todoist’s keyboard shortcuts (Go to Todoist > Help & Reference > Keyboard shortcuts for usage reference). Apart from keyboard shortcuts the desktop app supports two custom hotkeys. You can open/close the app or add new tasks using the hotkeys.
Todoist: Free vs. Premium
Todoist is a freemium app and follows Evernote’s business model. The free version should be enough for most users but lacks some essential features like a reminder or push notification. But you can subscribe for Daily Digest e-mails in Todoist > Settings > Account and you will get your daily agenda to your e-mail.
The premium version costs $29/year and it offers file attachments, reminders (via email or mobile text message), search, backup, iCalendar support, etc.
The only big drawback about this app is the lack of reminders. It’s a basic feature that everyone needs even as a freemium user. So they could have supported offline push notifications for the free users and continue to offer reminders via texts and emails for the premium users.
Regarding the pricing, I’m not too comfortable with the pricing as it’s just a task manager app and not a collection of software like the Microsoft Office.
Think about Microsoft’s Office 365, it costs only $99.99 per year for 5 PCs so it’s a great deal. But for $29 you get only a to-do app. Remember, Office 365 has a powerful Note app called OneNote and it’s my favorite planner app.
Luckily reminders is the only feature that I’ll miss as a free user and I don’t care about it. But if Todoist changes their business model and drops the pricing or switches to a one-time fee model then I’ll surely consider their premium version.